Notice of Privacy Practices

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Our Legal Duties

​This notice describes how medical information about you may be used and disclosed and how you can get access to this information. We are required by law to maintain the privacy of your Protected Health Information (PHI) and to provide you with this Notice of our legal duties and privacy practices.

KAesthetics, LLC reserves the right to change the terms of this Notice and to make the new Notice provisions effective for all PHI we maintain.

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You may request a copy of this Notice at any time by contacting:KAesthetics, LLC

29509 Canvasback Drive, Suite 207 Easton, MD 21601

Phone: 443-589-6215

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Uses and Disclosures of Your Health Information

We may use or disclose your health information in the following ways:

TreatmentWe may use and disclose your PHI to provide, coordinate, or manage your healthcare. This includes communication with other providers, specialists, therapists, pharmacies, and labs. For example, we may disclose your PHI when coordinating prescriptions, referrals, or lab testing.

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Payment

We may use and disclose your PHI to bill and collect payment from you, insurance companies, or other third-party payers. This may include eligibility checks, claim submissions, prior authorizations, or appeals.

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Healthcare Operations

We may use and disclose your PHI for internal operations such as quality improvement, staff training, credentialing, accreditation, and compliance audits.

 

Communications

We may contact you by phone, email, or text to confirm appointments, provide instructions, or share practice updates.

We use the following HIPAA- and BAA-compliant platforms:

Kartra – For secure patient communications and email marketing

Spruce Health – For secure messaging and telemedicine

Optimantra – For EMR, scheduling, intake, and documentation

BodySite – For remote health tracking and digital care plans

Gmail – Used in HIPAA-compliant configuration under BAA Appointment Reminders and Follow-Up

We may use your information to remind you of appointments or provide post-care instructions via text, phone, or email.

 

Others Involved in Your Care

We may disclose your PHI to family or close friends involved in your care if you verbally approve or in emergency circumstances.

 

Disclosures Required or Permitted by Law

Public Health: For disease control, FDA reports, or health oversightLegal Proceedings: In response to a court order, subpoena, or administrative requestLaw Enforcement: For limited purposes such as locating suspects or victims

 

Workers’ Compensation: A

s authorized to comply with laws relating to workers' comp claims

 

Organ Donation: If applicable for procurement or transplant coordination

 

National Security: As required for military or protective services

 

Breach NotificationIn the event of a breach of unsecured PHI, we will notify you in accordance with federal law, without unreasonable delay and no later than 60 days from discovery.

 

Your Rights Regarding Your Protected Health Information

Access: You have the right to inspect and obtain a copy of your PHI. Requests must be in writing.

 

Amendment:

You may request corrections to your record. We may deny requests if information is complete or accurate.

Accounting of Disclosures: You may request a list of disclosures made in the past 6 years, excluding those for treatment, payment, operations, or authorized releases. Fees may apply for multiple requests.Restrictions: You may request a restriction on how your PHI is used or disclosed. We are not required to agree unless the disclosure is to a health plan and you have paid out-of-pocket in full.

Confidential Communications: You may request we contact you at a specific number, address, or method.

Paper Copy: You may request a physical copy of this notice at any time.

 

Authorization for Other Uses

Uses or disclosures of your PHI not covered by this notice or permitted by law will only be made with your written authorization. You may revoke that authorization at any time, in writing.

 

Complaints

If you believe your privacy rights have been violated, you may file a complaint with our office or the U.S. Department of Health and Human Services. You will not be penalized for filing a complaint.

Contact:

KAesthetics, LLC

Krystal Algier, CRNP

29509 Canvasback Drive, Suite 207

Easton, MD 21601

Phone: 443-589-6215

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